Registration

The online registration is available from June 15 to November 16, and the payment of advanced registration fees should be made by credit card. Participants who cannot use a credit card for the payment should contact ISS2018 secretariat (ISS2018contact-ml@aist.go.jp). Advanced registration will be closed at 11:59PM (Greenwich Mean Time) on Friday, November 16, 2018.

Participants without advanced registration need to register on-site with cash payment in Japanese yen. On-site registration will open in the morning on Wednesday, December 12, 2018. Pre-registered participants are strongly requested to bring a printout of the registration confirmation E-mail.
!! Now the registration system is down due to the earthquake in Hokkaido on September 6.  Please wait for several hours before the system is recovered.
!! The system was recovered at 5:20PM.  You can make a registration procedure now.

Registration Fee

Registration fees for participants include attendance at all scientific programs and all symposium materials, but do not cover the banquet event.

Registration Changes and Cancellation Requests

Requests to change a registration must be made in writing and emailed or faxed to ISS2018 secretariat. For cancellations, pre-paid registration fees are refundable less a JPY2,000 processing fee if notification of cancellation is received in writing (mail or email) by ISS2018 secretariat no later than November 10, 2018. Cancellations after that date will result in no refund; however, a substitute registrant will be accepted.

Registration fee will be fully refunded if the submitted abstract is declined by the program committee.

Visa Requirements

Symposium participants from several countries including China, India, Russia, etc. need an effective entry visa to visit Japan. Such participants must contact the ISS2018 secretariat and provide your information necessary for the visa application (your nationality, occupation, birth date, age, your name written on your passport, male/female, schedule of your stay in Japan, flight schedule, contact information in Japan, etc.) well in advance of the symposium. The ISS2018 secretariat will send documents required for visa application to pre-registered participants with payment. The length of stay for the VISA application is limited to ISS2018 period (ex. Dec.11–15 at longest).

Registration fees Until Nov. 16 On-site
Enterprises or profit making corporations* JPY36,000 JPY55,000
National or public institutes, universities** JPY14,000 JPY25,000
ASCOT members JPY14,000 JPY25,000
Students JPY7,000 JPY9,000
Invited speakers and organizer members free
Additional presentation fee JPY7,000
Banquet event JPY5,500 JPY6,000***

*”Enterprises or profit making corporations” include organizations run with private sector funds, such as Central Research Institute of Electric Power Industry (Japan), etc.

**”National or public institutes” mean state-owned research institutes, research organizations aimed for public interest, or organizations that are run mainly by public funds, such as AIST (Japan), research institutes belonging to Chinese Academy of Sciences (China), Korea Electrotechnology Research Institute (Korea), etc. “Universities” include private universities.

***May not be available if the number of applicants reaches the limit.

Questions regarding registration

ISS2018 secretariat
TIA Central office, AIST Central 1
1-1-1 Umezono, Tsukuba, Ibaraki 305-8560, Japan.
Email: ISS2018contact-ml@aist.go.jp